Bridgend County Borough Council,Civic Offices, Angel Street, Bridgend, CF31 4WB

Tel: 01656 643643
Text Relay:
18001 01656 643643
Fax: 01656 668126
Email: talktous@bridgend.gov.uk
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Opening times
Monday - Thursday 8.30am - 5.00pm
Friday 8.30am - 4.30pm

How to find us

The Procurement process we follow

The process we use when buying goods, services and works depends on several factors, including:

  • The value of the goods, services or works required
  • The frequency with which they are delivered
  • UK and UE procurement legislation

For common and repetitive spend items, we partner with other public sector bodies to take advantage of economies of scale where possible, although we also try to ensure that tenders are packaged in a way that meets out specific requirements. At present we collaborate mainly through Welsh Purchasing Consortium, National Procurement Service and Government Procurement Service collaborative projects.

Ad-hoc requirements are sourced when needed for general goods and services using a quotation or tender process. The Council uses a government backed organisation called Constuctionline for all minor construction projects and advertises major works above £150,000.

Should you wish to bid for any construction works you are required to register on the Constuctionline website. Once registered with them, you will have access to other public sector organisations tender requirements.

All requirements for goods and Services above £25000 (£150,000 for works contracts) are advertised on the National Procurement website. You will find these details on Sell2Wales.

All major requirements above £75000 are formally tendered.

Tenders above the EU threshold are advertised on both Sell2Wales and in the EU journal

What we ask of You

Below the formal tender threshold of £75000 we require written quotations for all products/services bought.

For spend above £75000 we require a formal tender bid which may be submitted either in paper or electronic form, depending on the specific requirement.

All documentation should be carefully read and any queries should be raised with the contract manager.

It is imperative that your completed tender is submitted to the Council by the date and time specified and that each section is fully completed. We are only able to assess the information you return to us and this will be scored in accordance with the evaluation criteria outlined in the tender document.

You may be required to clarify certain aspects of your tender and/or attend a meeting to discuss your submission.

What criteria are we looking for?

To become a supplier to Bridgend CBC, you will need to meet certain criteria, which will vary according to the value and complexity of the requirement, but generally includes:

  • The ability to supply the product or service required
  • Value for money (including whole life costs)
  • Evidence that your organisation is financially stable – we will assess your financial strength and credit worthiness
  • The level of after sales support and technical back up
  • Your quality assurance systems  - either formal or ways you ensure a quality product/service is delivered
  • Your policies regarding Health and Safety, Equality, Welsh Language and sustainability

Once you become a supplier or contractor to Bridgend, we monitor performance and compliance as part of our contract management process and continually seek ways of improving efficiency and adding value.

If you are not awarded a contract following the submission of a quotation or tender, it is possible to request a debriefing so that you can get some idea of why you were unsuccessful.

All orders placed will be in accordance with the Council’s Conditions of Contract

 
Last Updated: 28/02/2014
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